Last Updated: June 7, 2025

Welcome to the Faculty application. This Privacy Policy outlines how your personal data is collected, used, and protected when you use our service. We are committed to protecting your privacy in accordance with UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Roles and Responsibilities (UK GDPR)

To comply with data protection regulations, it is important to define the roles of the parties involved in processing personal data within Faculty:

• Data Controller: The Course Centre (or Centre Administrator) acts as the Data Controller. The Centre is responsible for deciding why and how candidate and instructor data is collected, obtaining necessary explicit consent from users, and managing data subject access or deletion requests.
• Data Processor: The Faculty Application (MGECS) acts as the Data Processor. We process data strictly on behalf of the Data Controller and in accordance with their written instructions to provide the software service.

2. Information We Collect

We collect information to provide and improve our services to you. The types of data we collect include:

• Account Information: When a Centre Administrator registers, we collect their full name and email address to create and manage their account. Your password is encrypted and securely managed by Google Firebase Authentication.
• User-Generated Content: As you use the application, you create and input various data, including:
  • Centre Details: Names of training centres.
  • Course Templates: Definitions for course structures.
  • Course Details: Names, descriptions, locations, start and end dates.
  • Candidate Information: Full names of candidates, their assigned teams, and uploaded photos.
  • Scoring and Voting Data: Scores, text comments, checkboxes, nominations, and votes entered by instructors.

3. How We Use Your Information

• To Provide and Maintain the Service: Managing user accounts and facilitating core functionality.
• To Personalise Your Experience: Displaying relevant data based on roles.
• For Security: Protecting against fraudulent activity.

4. Data Storage and Security

All application data is securely stored on Google Cloud Platform's Firebase services. We utilise trusted third-party sub-processors (Google Cloud, Stripe) compliant with strict data security standards.

5. Data Retention

• Free Tier Centres: All course data is automatically and permanently deleted 7 days after the course End Date.
• Premium Tier Centres (Data Persistence): Paying centres can enable "Data Persistence" and assume full responsibility for manually deleting data.

6. Your Data Protection Rights

You have rights including Access, Rectification, Erasure, Restriction, Objection, and Data Portability. MGECS forwards data subject requests to the appropriate Centre Administrator.

7. Cookies

Our application uses essential cookies to ensure the website functions correctly. We do not use cookies for advertising or third-party tracking.

8. Contact Us

If you have any questions, please contact us at: enquiries@mgecs.co.uk

View the full Data Policy in a new tab